So, you’re gearing up to move a horse across state lines—or even just to a show or new stable. It’s not just hay and a trailer you need to think about. There’s paperwork. And trust us, skipping it can land you in hot water with local authorities (not to mention, it could delay your trip).
Let’s break it all down so you know exactly what you need—and how long it takes to get each document—before you hit the road with your horse in tow. And don’t forget—if you’re wondering how much it’ll cost you to get your horse where it needs to go, check out our full breakdown: What It Costs to Transport a Horse in the U.S.: A Beginner’s Guide.
1. Coggins Test (EIA Certificate)
First up, the Coggins test. This test checks for Equine Infectious Anemia (EIA), a potentially deadly and contagious disease.
- Required in every U.S. state for horses crossing state lines.
- Must be completed by a licensed vet.
- Usually valid for 12 months from the testing date.
- You’ll need to carry a negative Coggins certificate when transporting your horse.
- How long it takes: Results typically come back in 1 to 3 business days, depending on the lab and location.
Tip: Keep both a paper and digital copy. Show officials and border agents may ask to see it.
2. Health Certificate (Certificate of Veterinary Inspection)
This one is just as important. A health certificate verifies your horse is free of illness and fit for travel.
- Must be issued by a licensed veterinarian.
- Usually valid for 30 days.
- Required for interstate travel and most competitions or public events.
- Some states have stricter requirements. Always check ahead.
- How long it takes: Can often be completed same day as a vet visit, or within 24–48 hours.
If you’re hiring a hauler, they may ask for this before loading your horse. It’s not optional.
3. Brand Inspection (In Some States)
Not every state requires this, but if you’re traveling to or from states like Colorado, Wyoming, Montana, or Idaho, you might need a brand inspection certificate.
- Confirms ownership.
- Often required even if your horse isn’t branded.
- Issued by a state livestock or brand inspector.
- How long it takes: Can usually be scheduled within a few days. Some areas may offer same-day or next-day service.
Skipping this step can result in your horse being held at a checkpoint until ownership is verified.
4. Proof of Ownership or Bill of Sale
While not always mandatory, it’s wise to carry proof of ownership with you. This could be:
- A bill of sale
- Registration papers
- A signed transfer document
How long it takes: If you just bought the horse, make sure you’ve received signed documents before transport. If you’re using registry papers, allow a few days to get them if they’re being mailed.
This helps if you’re ever questioned about who the horse belongs to, especially if you’re transporting for someone else or just recently purchased the horse.
5. Event or Facility-Specific Requirements
Heading to a show, rodeo, or boarding barn? Many facilities have their own paperwork policies:
- Proof of vaccinations (like flu or rhino)
- Entry permits or event registration
- Insurance coverage (especially for high-value horses)
How long it takes: Entry and registration forms may have deadlines weeks ahead. Vaccination records should be up-to-date—get them done at least a week before travel.
Always call ahead and double-check. Some venues won’t let you unload without these.
Bonus: Local Requirements Vary
Some counties or municipalities (especially in ag-heavy areas) have their own transport rules. If you’re unsure, call your local Department of Agriculture or state veterinarian.
And remember: different rules apply for international travel, which includes going into Canada or Mexico. That’s a whole other checklist.
Final Thoughts
Paperwork might not be the most exciting part of horse travel, but it’s absolutely essential. Getting stopped at a checkpoint without a valid Coggins or health certificate? That’s a headache no one wants.
So whether you’re buying, selling, competing, or just heading to greener pastures, make sure your documents are in order—and give yourself enough time to get them.
And if you’re still in the planning phase and curious about how much your horse is worth before you go through all this trouble, try the Horse Price Calculator. It can help you plan smarter, whether you’re shipping across town or across the country.
